01
Check request creation
Create check requests from uploaded invoices or from scratch. Vendor lookup, GL coding, and approval routing happen in a single form.
Receive invoices, code them, route them, and cut checks, with document intelligence and learned GL coding that gets faster every week.
Payments & A/P is where most Finance Directors spend their most manual hours. Aclarian rebuilds that workflow with document intelligence, learned GL coding, and approval routing that respects your fund structure.
Create check requests from uploaded invoices or from scratch. Vendor lookup, GL coding, and approval routing happen in a single form.
Three-way matching for PO-backed invoices, simple approval for non-PO. Workflow respects your delegation rules and dollar thresholds.
Single-screen entry for routine, low-risk payments. Utility bills, recurring vendors, and known accounts skip the full request workflow.
| City Utilities · monthly bill | 1,284.90 |
| Vendor | Known · recurring |
| Full request workflow | Skipped |
| Status | Scheduled ✓ |
Automatically match invoice to PO to receipt. Variances flagged with clear next steps for resolution.
Multi-level approval routing by amount, department, fund, or vendor. Full audit trail of who approved what and when.
Centralized vendor records with W-9 tracking, 1099 reporting, banking info, and historical activity all in one place.
| W-9 on file | ✓ Current |
| 1099 reporting | Eligible |
| Banking info | ACH · verified |
| Historical activity | 128 payments |
Upload a vendor invoice. The system extracts the vendor, amount, and line items, suggests the GL coding based on history, and presents the draft form. You confirm, route, done.
Upload the invoice and the system extracts the vendor, amount, line items, and invoice date into a draft form. You review, code, and submit — no rekeying.
The system suggests GL codes based on how your team has coded this vendor’s invoices before. When your senior accountant retires, the system still knows how they coded things.
Forward an invoice to a dedicated email address and a draft form is waiting for you when you log in. Vendors don’t need portal access.
Upload a contract and the system pulls key fields — dates, amounts, vendor, terms — and generates a plain-English summary.