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Purchase requisitions
Create requisitions with department, project, and grant coding. Approval routing respects delegation and dollar thresholds across funds and departments.
Requisitions, purchase orders, bids, contracts and procurement method compliance that doesn’t depend on your team remembering every threshold.
Aclarian tracks the full lifecycle from requisition through purchase order and contract execution. Purchasing method compliance is enforced at the request, not discovered at the audit.
Create requisitions with department, project, and grant coding. Approval routing respects delegation and dollar thresholds across funds and departments.
| Department | Parks & Recreation |
| Project / grant | PK-2026-04 |
| Dollar threshold | Within limit |
| Approval | Routed ✓ |
Convert approved requisitions to POs with encumbrance posting. POs are visible to A/P for three-way matching.
Manage contracts with milestone tracking, amendments, and expiration alerts. Never miss a renewal or amendment deadline.
Configure thresholds for small purchases, informal quotes, formal bids, and sole source with audit-ready justification capture.
| Small purchase | Under 5,000 |
| Informal quotes | 5,000 – 25,000 |
| Formal bid | Over 25,000 |
| Sole source | Justification ✓ |
Multi-level routing with full delegation rules. Department head, finance director, city manager, council — whichever approval path your policy requires.
Attach the bid responses to a requisition. The system checks them against your Purchasing policy and flags the missing W-9 before you route for approval.
Attach your quotes and supporting documents. The system reviews them against your Purchasing policy and flags what’s present, what’s missing, and any anomalies.
Upload a contract and the system pulls key fields — dates, amounts, vendor, terms — and generates a plain-English summary you can review in a minute.